FACILITY AND GROUNDS USAGE GUIDELINES
The Pastor may request a meeting with the primary contact prior to approval. Once your request is reviewed by the Pastoral staff to confirm that the usage is a possibility an email with a copy of the form signed will be the acknowledgment that the event has been approved and is on the calendar.
If approved these are the guidelines that you are agreeing to:
NO ALTERATIONS Please do not move any curb stops or post
BEFORE YOU LEAVE It is our expectation that the event coordinator will be the last one to leave the ECF campus, assuring that all expectations have been met
BETTER THAN IT WAS FOUND Each and every one of us has a responsibility to care for the campus we have been given. When multiple groups use a space it can quickly be left un-kept. Please be mindful of cleaning up after your event.
The Pastor may request a meeting with the primary contact prior to approval. Once your request is reviewed by the Pastoral staff to confirm that the usage is a possibility an email with a copy of the form signed will be the acknowledgment that the event has been approved and is on the calendar.
If approved these are the guidelines that you are agreeing to:
- STATUS Only 501c3 or other tax exempt organizations may use church facilities free of charge by the church as approved by the Senior Pastor. However a qualified sound/lighting and facility person is required. Payment for their services should be made directly to them prior to or at the beginning of event ________
- LIMITED SCHEDULING No events will be scheduled during church services or church events on campus. In addition, the setting up, cleaning and preparation for church services may also limit when the space is available. We recommend that you sign up for our weekly email to stay inform of upcoming events or check our website often. www.everyday.family ________
- LIMITED FIELD SCHEDULING multiple teams/organizations submit request forms, therefore we limit request to 2 days for 2 hours each in general. Exceptions may be considered _______
- LIABILITY The fields are very natural and may have rocks, insects, and the evidence of wildlife. Use of the fields is at your own risk. Teams must provide a current copy of your non-profit’s insurance liability. ________
- NO ALCOHOLIC BEVERAGES OR DRUGS PERMITTED On campus including the building and all grounds. _________
- FORM COMPLETION The form needs to be completed thoroughly so:
- the intent of the usage is clear,
- the expected facility equipment is available,
- the expectation for staff/volunteers is understood, and
- to insure there is no conflict with another activity ________
- FIELD CARE NO DRIVING Do not park or drive on the track or the fields. They are not made to be driven on. Doing so may be detrimental to the facility’s sewer system. We ask that all vehicles be parked in the designated gravel, paved parking areas or along Borgfeld road. ________
- PORTA POTTY ONLY As a courtesy the porta potty has been provided. Accessing the building is not allowed. ________
- TRASH REMOVAL Please plan to bring trash bags and to remove all trash created during your event. Do not dump on the private property behind us or leave on the fields. ________
NO ALTERATIONS Please do not move any curb stops or post
BEFORE YOU LEAVE It is our expectation that the event coordinator will be the last one to leave the ECF campus, assuring that all expectations have been met
BETTER THAN IT WAS FOUND Each and every one of us has a responsibility to care for the campus we have been given. When multiple groups use a space it can quickly be left un-kept. Please be mindful of cleaning up after your event.